Job Details

  • Position Number: 4193667
  • Location: Boston, MA
  • Position Type: Business - Finance

Harvard Medical School

Position Description:

Recently filling two of our open planner positions, we have one remaining opening on our team for a dedicated and enthusiastic individual to join a vibrant, newly integrated department that is responsible for all planning, design, and construction at Harvard Medical School. We are looking for a resourceful planner who can take initiative to work on projects independently as well as in conjunction with senior planning staff on a full range of campus planning functions, initiatives, and projects involving capital and expense project planning, space planning and programming, feasibility assessment, site and MEP studies, condition assessment, and use and growth analysis to determine the highest and best use of the physical plant to meet institutional goals in support of the teaching and research mission. The Planner will work in a highly collaborative environment with various stakeholders representing all facets of facility services, research, education and administrative departments, and consultants to propose innovative solutions.

Key responsibilities include:

Pre-project planning, i.e. developing, validating, and documenting scopes of work, preliminary layouts, schedules, and conceptual budgets in accordance with school policies and standards for administrative approval;

Providing programming evaluations for key design metrics, layout, space allocation, adjacencies, space cost, user experience, and recommendations on space development alternatives; and

Providing smooth transitions of projects to project management staff for implementation.

Additional Responsibilities:

Oversee project management efforts such as process schedules; RFPs, selection, and contracts; invoice and reimbursement processing; managing outside consultants; meeting, decision, and approvals documentation; updating internal systems; and facilitating meetings.
Spearhead development and validation of project goals and objectives; programming needs; scoping; alternatives; and conceptual layouts, budgets, and schedules in accordance with school processes, policies, and standards for administrative approval. Effectively transitions approved projects for construction to project management staff.
Provides programming evaluations for key design metrics, layout, space allocation, adjacencies, space cost, user experience, and recommendations on space development alternatives.
Review planning efforts for compliance with building code including ADA and MAAB, and regulatory agencies including BPDA and BLC; process comprehensive plan amendments, zonings, annexations, site plans, and plates; as well as CP&F design principals and policies ensuring that best practices are adhered to.
Other duties as assigned.

Basic Qualifications:

Bachelor's degree in Architecture, Planning, Engineering, Facilities, related degree, or equivalent experience
3 plus years of relevant experience

Additional Qualifications and Skills:

Working knowledge of relevant software including AutoCAD or Revit and MS Word and Excel
Strong quantitative and qualitative analysis skills
Solid business acumen including strong verbal and written communication skills
Knowledge of planning and project management principles, space management concepts, practices, procedures, and ability to use in varied situations
Knowledge of project management tools
Knowledge of cost estimation and scheduling
Experience managing up to +/- $3M annually in project budgets Innovative with the ability to provide creative solutions
Works equally well independently and in collaborative environments
Demonstrates client-service approach to projects

Additional Information:

This position is based in Boston and some in-person on-campus work will be required, and flexible/remote work is an option. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually.
We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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We invite you to visit Harvard's Total Rewards website to learn more about our outstanding benefits package, which may include:

Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function: Facilities
Job Code: 330057 Facilities & Oper SrSpecialist
Department: Campus Planning and Facilities
Time Status: Full-time
Union: 00 - Non Union, Exempt or Temporary
Department Office Location: USA - MA - Boston
Work Format: Hybrid (partially on-site, partially remote)
Sub-Unit: ------------
Salary Grade: 057
Pre-Employment Screening: Credit, Criminal, Education, Identity

If interested, please apply:

Commitment to Equity, Diversity, Inclusion, and Belonging
We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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