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Construction and Facilities Coordinator

Position Number: 4606158
Location: Chula Vista, CA
Position Type: Facilities Management

Construction and Facilities Coordinator

Southwestern Community College District

Work Site:

Department: Facilities, Operations & Planning

District Values
Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.

Responsibilities:
Under the general direction of the Director of Facilities, Operations and Planning or designee perform a wide variety of complex, specialized, and technical duties in support of the activities, services, and functions of the Facilities, Operations and Planning Department; serve as liaison between the Director of Facilities, Operations and Planning and internal and external individuals, groups, and agencies; and prepare, review, and proof a variety of documents, records, and forms for accuracy, completeness, and compliance with applicable rules and regulations.
REPRESENTATIVE DUTIES: The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Provide assistance to the Director of Facilities, Operations and Planning; perform a wide variety of complex, specialized, and technical duties in support of the department including in the areas of facility construction, construction bidding, purchasing, maintenance, grounds, custodial, office support services, facilities leasing, facilities planning, and other functions pertaining to Facilities, Operations and Planning.
Assist with the development, final preparation, posting, bidding process, and final approval of Requests for Proposals (RFPs) for new construction, modernization, and capital improvement projects; monitor construction bids to ensure all documentation is provided in accordance with the Public Contracts Code and Education Code.
Plan, schedule, and organize the completion of bids and RFPs for Governing Board acceptance as complete and for submission to the San Diego County Recorder's Office for recording.
Review and analyze construction change order requests; track payment requests for new construction and major capital improvement projects; make recommendations to the Director of Facilities, Operations and Planning for approval; prepare change order information sheets for Governing Board information.
Technology, Facilities, Operation and Planning, Procurement departments and outside contractors.
As directed, receive, review, and prepare for approval all facilities related District contracts, agreements, MOU's, and leases submitted for Governing Board approval; track agreements and provides guidelines to originator for requested changes, clarifications, and agenda input summaries, for review by the Director of Facilities, Operations and Planning or designee.
Prepare Governing Board items and prepare and process related documents; coordinate, assemble, and prepare all Board agenda items related to new construction, modernization, and major capital improvements bids, planning projects, and new personnel, including presentation packages, for Governing Board approval.
Perform related duties and responsibilities as required.

Knowledge and Abilities:
MUST HAVE KNOWLEDGE OF:

Pertinent state, federal, and program policies, rules, and regulations including applicable sections of the State Education Code and Public Contracts Code.
Principles and practices used in analyzing and evaluating programs, policies, and operational needs.
Contract terminology, forms, and documents used in the building and construction trade as well as informational technology.
Advanced principles and practices of various software applications related to facilities management.
Principles and procedures of data management.
Oral and written communication skills.

MUST HAVE ABILITY TO:

Perform specialized, technical, and facilities maintenance support duties involving the use of a high level of independent judgment and personal initiative.
Perform responsible and difficult construction contract coordination duties.
Analyze and resolve difficult and time sensitive situations.
Work confidentially and independently with discretion.
Research, compile, assemble, analyze, and interpret data from diverse sources.
Prepare a variety of reports and correspondence related to area of assignment.
Maintain a variety of records, files, and databases.
Operate office equipment including computers and remote connections.
Use and quickly learn new office support technology systems and software packages.
Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience:
Any combination equivalent to: graduation from high school supplemented by two (2) years of college level course work in construction coordination or management field
AND
Three (3) years of increasingly responsible technical and/or specialized clerical experience in facilities or operations coordination.

Minimum Qualifications: (Faculty and Academic Administrator Positions Only)

Desirable Qualifications:

Salary
Range 26, Steps 1-7, $5,466.33-$6,915.88. Initial placement for external applicants is Step 1. An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents.

Start Date

As soon as the successful candidate is identified and following the subsequent governing board approval.

Screening Deadline
All application materials must be received on-line at https://jobs.swccd.edu. Position is open until filled. Applications received by the first screening deadline of 11:59 p.m. on Friday, September 29, 2023 are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review.

Work Schedule:
Monday-Friday: 8:00 a.m.-5:00 p.m. (Approximately). Work schedule may be adjusted to meet the needs of the office.Successful candidate may be assigned to any of the campus sites (Chula Vista, National City, Otay Mesa, and/or San Ysidro).

Additional Information:
We regret we are unable to accept faxed, e-mailed, mailed, or hand delivered application materials. Only complete application materials submitted through SWC online system will be accepted. To complete and submit your application for this position, please visit our online employment website at https://jobs.swccd.edu. All required information must be submitted online before the review date and time indicated on the job posting.

A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to employment@swccd.edu.

It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.

Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential.

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.

The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Notice of Availability of the Annual Security Report - Southwestern College is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website at https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/.

If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the SWC College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.

The report contains information regarding campus security and personal safety including topics such as: crime prevention; public safety authority; crime reporting policies; programs to prevent dating violence, domestic violence, sexual assault, and stalking; the procedures the College will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the College or a recognized student organization; and on public property within, or immediately adjacent to and accessible from the campus.

This information is required by law and is provided by the SWC College Police Department.

Drug and Alcohol Abuse Prevention Plan (DAAPP) - More information about the DAAPP, including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page ( http://www.swccd.edu/index.aspx?page=1084)

To apply, visit: https://jobs.swccd.edu/postings/4371