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Assistant Facilities Director
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Position Number: 2201138
Location: West Hartford, CT
Position Type: Facilities Management

University of Hartford

Assistant Facilities Director

Job Description
Assumes responsibility for providing quality customer service to students, faculty, staff and outside community who visit and use the University of Hartford's Sports Center and its facilities. In all actions, adheres to federal and state laws as they relate to financial aid administration, rules and regulations governing University, America East and the NCAA, including assisting in the education process extended to alumni and the community. Performs all duties in full support of the University's mission, understanding that the positive and effective execution of these duties are instrumental to the education of the University's students.

Essential Job Duties
Job Duties
lt;divgt;This job description of the job is for identification and administrative purposes only. It is not intended to be a complete statement of all duties, which may be assigned by the supervisor according to varying needs.lt;/divgt;

Description of Key Responsibility: Working collaboratively with Athletics staff, various campus constituents and local agencies, coordinates logistics for events held in the Sports Center and its facilities in an effort to ensure the successful execution of the game or event. Conducts post-event review and evaluation. Trains, supervises and schedules student employees to support the effective daily operations of the Sports Center and at its facilities, complying with time reporting guidelines and regulations for all student workers employed at the Sports Center and for game management activities.
Essential Duty?: Yes
Percentage Of Time: 40%

Description of Key Responsibility: Provides quality customer service to all constituencies to the Sports Center and its facilities, including students, faculty, staff, members and external visitors. Oversees the maintenance of Athletic facilities in an effort to ensure they are cleaned and operational for each scheduled event. Performs facility checks on a daily basis. Oversees daily, periodic and special maintenance activities, coordinating workflow efforts which support effective departmental and/or facility operations. Identifies, addresses and resolves issues as necessary and/or appropriate. Observes and adheres to all safety policies and procedures to ensure safe work conditions and reduce hazards at all time. Practices energy conservation.
Essential Duty?: Yes
Percentage Of Time: 35%

Description of Key Responsibility: In conjucntion with the Athletics Business Office, processes and maintains Sports Center memebership applications utilizing an on-line system in an effort to ensure the integrity of the database. Records and deposits money, processes credit card transactions and reviews applicable payroll deductions as necessary and appropriate. Handles highly sensitive information with confidentiality and tact.*
Essential Duty?: Yes
Percentage Of Time: 10%

Description of Key Responsibility: Manages and oversees inventory and supplies for the Hawks Caf and concessions. Proceses records and deposits money for all transactions of the Hawks Caf and external events.*
Essential Duty?: Yes
Percentage Of Time: 10%

Description of Key Responsibility: Assumes responsibility for adherence to rules and regulations governing University, America East and the NCAA, including assisting in the education process extended to alumni and the community.
Essential Duty?: Yes
Percentage Of Time: 5%

Description of Key Responsibility: Performs other related duties as assigned.
Essential Duty?: No
Percentage Of Time:

Formal Education:
Bachelors Degree required.

Work Experience:
Normal office situation.

Impact of Actions:
Makes recommendations or decisions which usually affect the entire department.

Complexity:
Varied. Work is complex and varied and requires the selection and application of technical and detailed guidelines. Problems are not easy to identify, but are similar to those seen before. Moderate analytical ability is needed to gather and interpret data where results/answers can be found after analysis of several facts. Solutions can often be found by using methods chosen before in other situations.

Decision Making:
Varied. Supervisor is available on an as-needed basis to establish general objectives and to identify potential resources for assistance. Independent judgement is required to select and apply the most appropriate of available guidelines and procedures to achieve desired results.

Internal Communication:
Requires regular contact to discuss issues of moderate importance and to respond to inquiries. Occasionally requires continuing contact with officials at higher levels on matters requiring cooperation, explanation and persuasion.

External Communication:
Requires regular external contact to discuss issues of moderate importance and to respond to inquiries. Also requires continuing contacts with the public involving the enforcement of regulations, policies and procedures.

Customer Relations
Contact with customers is face-to-face or over the telephone for directly selling/representing a variety of products and capabilities.

Managerial Skills
Has responsibility or authority which is limited to the direction of temporary workers or student workers.

Knowledge and Skills
Professional Skills: Requires knowledge of theories and practices of a professional field. This level of skill is typically reserved for an individual with a four-year college degree, or a high-level vocational skill demonstrated by a number of years of on-the-job experience. Writes reports using technical data requiring considerable interpretation, developing new methods and procedures. Frequently applies knowledge to practical issues and problems.

Special Skills
The ability to work effectively with diverse groups.

For full application instructions and position description, visit: https://hartford.peopleadmin.com/postings/4531