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Associate Director, Building Utility & Fleet Services
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Position Number: 3308965
Location: Santa Cruz, CA
Position Type: Facilities Management

Associate Director, Building Utility & Fleet Services

Location: Santa Cruz
Job ID: 40488

JOB POSTING
NOTIFICATIONS

UC Vaccination Policy: With limited exceptions, COVID -19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.

INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 08-31-2022

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

Physical Planning, Development & Operations (PPDO) manages and oversees all University activities and services related to real estate, physical and environmental planning, design and construction, engineering, physical plant maintenance and operations, and the associated business services necessary to support these functions. The University's main campus is spread across more than 2,000 acres and includes over 500 buildings comprising more than 8 million square feet. The department includes an operating budgets of over $48 million, manages a capital project portfolio in excess of $350 million, and employs nearly 300 full time staff to carry forth the duties necessary for the campus' development and operation.

More information can be found here: https://physicalplant.ucsc.edu/plant-services/bu-and-fs/index.html

JOB SUMMARY

Under the general direction of the Physical Plant Director, the Associate Physical Plant Director is responsible for managing the operation, maintenance and repair of all UCSC campus building and utility systems, including the Coastal Science Campus and Westside Research Park. Ensure the campus building and utilities are properly maintained for the use of teaching and research according to University standards. Assess technical, operational and performance criteria of a wide variety of utility systems, building systems, equipment, power plants, etc. Make recommendations for resource allocations or internally allocates resources to implement efficiency improvements and strategies for economic reasons. Ensure customer satisfaction with Building and Utility Services/Fleet Services by initiating and maintaining contacts with customers, facilitating collaborative working relationships. Responsible for the efficient and effective utilization of energy resources on campus, including cost effective distribution, monitoring, and reporting of campus utility systems. Position oversees 77 total staff members.

Direct the management of the Fleet Services program of over 400 general purpose vehicles. Ensure proper vehicle maintenance and repair services, parts inventory, fuel management and accident administration. Develop and implement short and long term strategies to meet the goals and objectives of the department, including service provisions; organizational structure; human resources management; fleet planning and analysis; alternative fuel program development and usage; fuel inventory and related cost accounting; budget planning and development.

This senior management position functions under broad policy direction with wide latitude, independence and individual judgment. The incumbent is the senior operations manager responsible for interpreting and implementing Physical Plant policy and program strategies. The incumbent functions within established University, campus, and departmental guidelines and policies. The Manager is responsible for support to the campus by providing leadership for developing mechanical/electrical/building systems, with an emphasis on broad program management, strong communication and developing organizational resources.

Establishes objectives and work plans, and delegates assignments to subordinate professionals or managers. Reviews and approves recommendations for facilities management and related programs. Responsible for managing, preparing, administering, and directing facilities management resources. Involved in developing, modifying and executing policies that affect immediate operation(s). Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules.

APPOINTMENT INFORMATION

Salary Information: Salary Range: $163,000 - $170,000/ annually. Salary commensurate with skills, qualifications and experience.

No. of Positions: 1

Benefits Level Eligibility: Full benefits

Schedule Information:

Full-time, Fixed
Percentage of Time: 100%, 40 Hours per Week
Days of the Week: Mon-Fri
Shift Includes: Day

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 000391 - FAC MGR 2

Travel: Up to 25% of the time

JOB DUTIES

20% Building Maintenance, Repair & Utility Operations

Working with (3) Trades Sr Superintendents manage all campus building and utility services by providing for the safe and efficient operation, maintenance, and repair of campus buildings and building systems (Mechanical, Electrical & Structural) and utility systems (Natural Gas, Sewer, Domestic Water, 12KV, 21KV). Direct quality control systems, operational improvement studies and safety programs. Facilitate emergency response for campus disaster preparedness. Manage trades crews consisting of sixty-five full time employees. Trades shops managed include Carpentry, Lock, Paint, Sign, Electrical, Fire Alarm, Cogeneration, HVAC, BMS and Plumbing.

20% Budget Administration

Responsible for the management of BU&FS budgets totaling in excess of $10 million dollars. Supervises budget execution and control covering both recharge and OMP accounts. With authority, determines staffing needs and hires accordingly, purchase new equipment, issue or bid contracts to vendors for repair, maintenance, and alteration of building systems, and provide appropriate specialized/technical training for staff.
Directs Managers, Superintendents and Supervisors in managing budgets to meet plant production needs, cost control of maintenance and repair programs, contract management, and all other labor and material work-load requirements.
Works closely with campus customers on fiscal issues. Provides quarterly reports on funds spent with Building and Utility Services/Fleet Services. Creates financial partnerships with other units to fund projects.
Accountable for assigned vehicles, equipment, tools, and materials.

20% Building / Utility Systems Planning & Deferred Maintenance

Responsible for appropriate and adequate review of building systems designs and drawings related to new construction campus buildings and remodels. Recommends changes for successful adaptation. May provide specifications to be included in Project Planning Guides. Works closely with consultants and engineers in modifying, expanding, and upgrading plant and campus mechanical, electrical systems, and distribution systems.
Determines Deferred Maintenance needs, rationale, and priorities for building and utility services areas. Ensures DM projects are placed on the campus Deferred Maintenance list in ICamp and routinely reviewed and updated. Presents justification for addition of projects to the list and their priority ranking.
Ensures the provision of efficient, state-of-the-art energy management equipment to support existing or new building systems.
Determines staffing as related to campus expansion and increased workload.
Ensures unit engages in sustainability efforts that allign with various UC mandates and policy.

20% Campus Relations, Leadership and Unit Productivity

Provide visible and involved leadership and direction to all members of the Building and Utility Services/Fleet Services department. Works with the Managers, Superintendents and Supervisors by actively participating in scheduling and deployment planning for most efficient use of staff time and resources.
Maintains an oversight of maintenance work, assesses work for process improvement. Gathers data and client feedback, performs on-site monitoring of work performance and close communication with internal and external staff impacted by the performance of maintenance work.
Responsible for liaison with housing officers, Chief Administrative Officers (CAO's), division business officers, and other campus administrators and executives, to ensure customer satisfaction with Building and Utility Services/Fleet Services.
Identify staff training and safety needs. Coordinate the development and delivery of training and safety programs.
Works closely with Human Resources and Labor Relations providing communication and administration of University policies and procedures to personnel in a union environment. Actively participates in Labor/Management meetings and negotiations.
Works within established Affirmative Action guidelines and is responsible for the success of unit affirmative action goals; diversifies staff in selection and promotional opportunities, communicates program objectives to staff; establishes and maintains a bias-free work environment, and provides opportunities for staff to obtain further training and expertise which will enhance the likelihood of upward mobility.

10% Planned Maintenance Operations

Directs the development and implementation of planned maintenance programs and procedures for campus buildings, equipment and utilities systems. Works with Planned Maintenance Manager to resolve operational inadequacies, prevent utilities system failures, and perform engineering analysis to ensure simplified or best maintenance practices, within labor, material and other budgetary constraints. Ensures cooperation of all shops with Planned Maintenance Manager in developing new and executing existing planned maintenance programs.

10% Fleet Services Operations

Works with the Fleet Services Manager to provide overall fleet management and services. Provide quality customer services to the University community by assuring the timely delivery of quality services and products as well as cost-effective rates and fees. Maintain Fleet Services database and provide point-of-contact outreach as the campus Office-of-Record for all vehicles purchased on campus by all departments. Establish and maintain vehicle utilization analysis. Maintain compliance with Internal Audit guidelines and procedures. Monitor and review expenses to meet financial and performance goals and objectives in comparison to outsourcing analysis. Monitor and ensure compliance with applicable laws as established by the Air Quality Management District (AQMD), Environmental Protection Agency (EPA), Department of Motor Vehicles (DMV), Department of Transportation (DOT), Department of Energy (DOE) and the California Air Resources Board (CARB).

REQUIRED QUALIFICATIONS

Bachelor's degree and / or equivalent experience / training in facilities management, architecture, engineering.
Thorough knowledge of multi-building plant maintenance management for governmental, higher education or industrial facilities. Knowledge based on a minimum of ten years of experience in plant maintenance managementor ten years combination of engineering, plant operations or similar educational background (degree, certification, etc.) and on the job maintenance management experience (five years min.).
Ability to plan and organize maintenance programs for building mechanical, electrical plumbing, energy management systems; utility infrastructure; fire alarm and security: low, medium and high voltage electrical systems; co-generation facilities; elevators. Provide estimating services and experience in the planning, scheduling and prioritizing needed work, as well as work order processing procedures.
Ability to analyze and diagnose maintenance problems for all building and infrastructure systems as noted above.
Substantial knowledge of building and utility maintenance system needs to allow review of engineering and architectural designs for meeting multiple building, infrastructure and campus needs.
Ability to provide technical support for multi-trade organization based on educational and field experience.
Knowledge of technical and safety training opportunities and requirements for Building and Utility Services personnel.
Experience in preparing multi trade plant maintenance budgets, budget forecasting and knowledge of accounting practices. Experience in long term budget planning and preparing deferred maintenance budgets and priorities.
Knowledge of collective bargaining and negotiated work agreements and policies regarding recruitment, corrective actions, performance evaluations, and merit recommendations. Experience in working within a union environment.
Candidate must possess strong verbal and interpersonal skills, ability to work effectively in a fast paced, service-oriented environment, as well as possess good organizational skills.
Candidate must possess good writing skills.
Leadership skills to mentor and develop professional staff. Skills to supervise individuals, including assignment and direction of work, delegation of responsibility, recruitment, training, evaluations, disciplinary actions, etc., such as that attained through experience or participation in training programs. Must have a minimum of 10 years of supervisory experience of large groups.
Experience in corresponding with city, State, and Federal government agencies.
Knowledge of and ability to use PC software including PC, Macintosh, Microsoft Windows, Excel, Word.
Knowledge of ASME (State) and local codes including National Electrical Code, National Fire Protection Codes, National Plumbing Code, Uniform Building Code, and Uniform Mechanical Code.
Advanced knowledge of engineering and / or architectural design and concepts.
Knowledge of sustainability and energy conservation practices and policies.

PREFERRED QUALIFICATIONS

License or certificate to practice in at least one of the following professions: in facilities management, architecture, engineering.
APPA Certification

SPECIAL CONDITIONS OF EMPLOYMENT

Selected candidate will be required to pass a pre-employment criminal history background check.
Must possess a valid license to drive in the state of California.
The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

HOW TO APPLY

Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=40488&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.